JOB TITLE: Development Associate
REPORTS TO: Development Director
ABOUT THE COLORADO MUSIC FESTIVAL & CENTER FOR MUSICAL ARTS
The Colorado Music Festival & Center for Musical Arts (CMF & CMA) is a two-department organization that combines a classical summer music festival with a community music school. Together, CMF & CMA provides an all-inclusive musical experience. From teaching students to master a skill to presenting the masters themselves, CMF & CMA is committed to musical excellence and access for students and patrons.
CMF & CMA is an equal opportunity employer and does not discriminate on the basis of race, age, ethnicity, religion, gender, or sexual orientation. The organization maintains membership in the League of American Orchestras and the National Guild for Community Arts Education.
The CMF & CMA is at an exciting stage of its 42-year evolution. Poised for growth and expansion as a result of the recent appointment of Peter Oundjian as Music Director and flourishing music education programs, CMF & CMA is currently seeking a talented, energetic fundraising professional committed to the support and proliferation of exceptional music, organizational excellence and expansion.
The Development Associate works closely with the Development Director to design and implement strategies that ensure successful organizational fundraising. This includes the acquisition and retention of all contributed revenue in excess of $1.2M annually in addition to coordinating supplemental capital campaigns. The Development Associate is responsible for assuring timely and accurate gift record keeping; scheduling and tracking donor follow-up; assuring timely grant applications and reporting, and assisting with special events.
- Knowledge and appreciation of classical music; ability to communicate comfortably among classical as well as musically diverse musicians, students, faculty and patrons.
- Ability to manage and operate support systems for all development activities.
- Eagerness to work closely with donors, granting institutions, volunteers, administrative staff and others to explain and provide guidance for development processes and procedures.
- Ability to contribute to the budgeting process and work within the resulting budget.
- Strong interpersonal skills with the ability to positively represent the organization at events. In the office, and on the phone.
- Exceptional attention to detail and project management skills.
- Strong event planning skills and ability to keep projects on track.
- Record Gifts in donor database
- Prepare and send appropriate acknowledgement letters
- Update acknowledgement letters as needed
- Alert other staff members to any follow-up needs
Grant Tracking and Reporting
- Keep an up-to-date log of all grants applied for or received, with time lines for application and reporting due dates
- Alert responsible staff members to due dates and required documents/information
- Maintain current registration and good standing with foundations and government agencies that require it, including grants.gov and SAM.gov
- Research new grant opportunities
- Prepare event timelines and keep staff and volunteers appraised of pending milestones/deadlines
- Liaison to Event Chair and Committee heads
- Create online sign-up forms
- Assure registration information is complete
- Organize and assist with event check-in
- Assist with event set-up and take-down
- Record and acknowledge gifts in timely manner
- With Development Director, maintain menus of donor and gift types, campaign hierarchies, etc.
- Generate lists for mailings and other purposes
- Generate reports as requested
- Assist with process documentation
- Assist with developing and maintaining Development policies
- Execute traditional and electronic mailings
- Other tasks as assigned
- Bachelor’s degree
- 5 years’ experience in related field
- Strong database and spreadsheet skills
- Ability to work collaboratively with staff in a positive and supportive environment.
- Highly proficient in Microsoft Office Suite; proficiency in donor database software preferable.
- Demonstrated experience developing annual revenue and expense budgets and tracking expenses.
- Must be able to work nights, weekends and special events, especially in the summertime during the Festival season.
The Colorado Music Festival & Center for Musical Arts offers a competitive salary in line with industry standards. Compensation package also includes 65% paid health and dental insurance, optional 401(k) plan, and paid time off.
Please submit the following to firstname.lastname@example.org with “Development Associate” in the subject line before October 31, 2019:
- Cover letter including salary requirements
- Resume with four references
No phone calls, please. Position will remain open until filled.